Working from Home Agreement at UTAS: Everything You Need to Know
Due to the COVID-19 pandemic, many companies have been forced to shift their operations to a work-from-home arrangement. The University of Tasmania (UTAS) is no exception to this trend. UTAS recognizes that remote work can provide many benefits, such as increased productivity, work-life balance, and reduced commuting time and costs.
However, working from home also poses some challenges, such as mental health issues, ergonomic problems, and potential breaches of confidentiality and cybersecurity. To address these issues, UTAS has introduced a Working from Home Agreement, which outlines the expectations and responsibilities of both the employee and the employer when working remotely.
Here are some of the key provisions of the Working from Home Agreement at UTAS:
1. Eligibility and Approval
Not all employees are eligible for remote work, and not all job functions can be performed remotely. The decision to allow an employee to work from home is at the discretion of their line manager or supervisor, who will consider factors such as the employee`s job duties, performance, and home environment. Once approved, the employee and the employer must sign the Working from Home Agreement to formalize the arrangement.
2. Work Hours and Availability
The Working from Home Agreement requires the employee to maintain their regular work hours and be available for communication with their supervisor and colleagues during those hours. This includes responding promptly to emails, phone calls, and other forms of communication. The employee is not permitted to engage in personal activities during work hours, such as childcare or running errands.
3. Equipment and Expenses
The employee is responsible for providing their own equipment and internet connection for remote work. However, UTAS may provide a laptop, monitor, or other necessary equipment if available. The employee must ensure that their equipment is secure, reliable, and compatible with UTAS systems. The employee is also responsible for any expenses related to their remote work, such as internet, phone, and electricity bills.
4. Health and Safety
UTAS is committed to ensuring the health and safety of all employees, including those working remotely. The employee must inform their supervisor if their home environment or equipment poses a risk to their health and safety, such as poor lighting, uncomfortable seating, or noisy surroundings. UTAS may conduct a health and safety assessment of the employee`s home workspace to identify and mitigate any hazards.
5. Data Security and Confidentiality
Working from home can potentially expose UTAS data and information to security breaches, such as hacking, theft, or accidental disclosure. To prevent this, the employee must ensure that their equipment, network, and software are secure and up to date with UTAS security policies and protocols. The employee must also protect the confidentiality of UTAS information and data by not sharing it with unauthorized persons and storing it securely.
By adhering to the Working from Home Agreement, employees working remotely at UTAS can enjoy the flexibility and convenience of remote work while maintaining the productivity and quality of their work. UTAS also benefits from reduced overhead costs and increased employee satisfaction and retention. If you are an employee at UTAS who is working remotely, make sure to review and sign the Working from Home Agreement and comply with its requirements and guidelines.